SecuritySecurity Policy
Information Security Policy
1. Information Security Objectives
Roseau Pensant Co., Ltd. (hereinafter referred to as "the Company") believes that providing value to society is its basic philosophy and mission in doing business by continuing to challenge difficult problems with high aspirations and passion. In this regard, we believe that it is our social responsibility to ensure the protection of the information assets entrusted to us by our customers and business partners, as well as our own information assets. The Company will establish a management system for the handling and protection of all information assets in accordance with laws and regulations, and all employees involved in these operations will implement this system and ensure its maintenance and improvement.
2. Information Security Objectives
The Company's information security objectives are to ensure the confidentiality, integrity, and availability of information assets, and, in the event of an information security incident, to ensure rapid recovery in order to minimize damage and to take appropriate measures to prevent recurrence.
3. Information Security Organizational Structure
The Company will establish an "Information Security Committee" for the purpose of implementing information security, and will appoint an information security manager as the person responsible for maintaining information security.
4. Implementation of risk assessment
The establishment and maintenance of our information security management system will be done while ensuring consistency with the strategic risk management perspective of the organization. In addition, risk assessment will be performed based on the confidentiality, integrity, availability, threats, and vulnerabilities of information, and high risks will be reduced by risk response, etc.
5. Compliance with laws and regulations
Employees within the scope of application must comply with laws and regulations related to information security.
6. Education
We will thoroughly inform employees within the scope of application of this policy and provide necessary education on an ongoing basis to maintain information security.
7. Business continuity management
We will take measures to ensure business continuity in order to minimize business interruptions due to disasters, failures, etc.
8. Continuous improvement
We will conduct internal audits regularly and as necessary to check that information security is being observed. In addition to improvements through these audits, we will review our system in response to changes in the environment, such as changes to information systems and new threats, and will implement continuous improvements.
Roseau Pensant Inc.
Representative Director Hidenobu Kambaru
Established: January 4, 2021
privacy policy
Our company believes that our basic philosophy and mission in doing business is to provide value to society by continuing to challenge difficult problems with high aspirations and passion. We declare that we will establish, implement, and maintain a personal information protection policy that includes the following items.
1. With regard to the handling of personal information handled in all of our business and the personal information of employees, etc., we will comply with laws and regulations regarding the handling of personal information, including the "Act on the Protection of Personal Information," guidelines established by the government and will establish a personal information protection management system in accordance with JIS Q15001 (Personal Information Protection Management Systems – Requirements) to ensure proper protection of personal information.
2．When acquiring and using personal information, we will specify the purpose of use, and will not handle personal information beyond the scope necessary to achieve the specified purpose (no use beyond the intended purpose). We will also implement appropriate management measures to prevent such unintended use.
3．We will not provide the personal information we have obtained to any third party without the consent of the individual, except as required by laws and regulations.
4．When we receive complaints or inquiries regarding the handling of personal information, we will promptly investigate the facts and respond in good faith within a reasonable period of time.
5．To properly manage the personal information we collect, we implement organizational, human, physical, and technical safety measures, and strive to prevent and correct any leakage, loss, or damage of personal information.
6．In response to changes in social conditions and the environment, we will continuously review our personal information protection management system and strive to improve our efforts to protect personal information.
Roseau Pensant Inc.
Representative Director Hidenobu Kambaru
Established: January 4, 2021
Revised: February 6, 2023
[Contact information for inquiries regarding the contents of the Personal Information Protection Policy]
Roseau Pensant Co., Ltd. Personal Information Consultation Desk
Address: 4F Roppongi International Annex Building, 7-3-16 Roppongi, Minato-ku, Tokyo 106-0032
Personal Information Protection Manager: Kazuya Chikazaki
Telephone: 03-5772-1344
Disclosure of personal information
Roseau Pensant Inc.
Personal Information Protection Manager
1. Name and address of the business handling personal information, and if a corporation, the name of its representative
Business name: Roseau Pensant Co., Ltd.
Representative Director: Hidenobu Kambaru
Address: 4th Floor, Roppongi International Annex Building, 7-3-16 Roppongi, Minato-ku, Tokyo
2. Name or title, affiliation, and contact details of the Personal Information Protection Manager (or their representative)
Personal Information Protection Manager: Kazuya Chikazaki
Telephone: 03-5772-1344
3. Purpose of Use of Personal Information
We will use personal information within the scope necessary to achieve the following business purposes and objectives.
(1) Business Activities
・Planning, production, and sales related to advertising and public relations
・Planning, research and consulting services related to corporate advertising, public relations, promotion and other marketing
・Planning, designing and selling various advertising materials, printed matter, etc.
・Sales promotion planning, creation, and sales
・Planning, drafting, producing, running and managing various events
・Information collection, analysis, management and information processing services, as well as research and development into information processing
・Home page and website planning, design, development, sales, operation and maintenance
・Comprehensive internet-related consulting services
・Planning, production, and management of internet content
・Paid employment placement services based on the Employment Security Act
・Consulting services related to job placement for individuals and companies
・Providing travel information and consulting services
・All businesses related to and incidental to the above-mentioned items
(2) Purpose of Use
＜Personal Information Regarding Customers＞
・To respond to customer inquiries
・To provide notifications regarding our business and to contact as necessary
・For the improvement of services and consideration of new services through surveys, analysis, and questionnaires
・For the appropriate and smooth performance of transactions with customers
・For the exercise of rights and fulfillment of obligations based on the contract
＜Personal Information Regarding Employees, Job Applicants, and Former Employees＞
・For our recruitment selection process
・For the employment management of employees
・For providing information and contacting former employees
＜Personal Information of Employees, Job Offer Recipients in Recruitment Activities, and External Experts＞
※①For the purpose of submitting documents such as the income tax withholding statement, payment statement, health insurance and welfare pension insurance eligibility application, etc., which include the personal identification numbers of employees, job offer recipients in recruitment activities, external experts, shareholders, etc., to administrative agencies and health insurance associations, in accordance with applicable laws.
The purpose of use of retained personal data is indicated by ※ in section (2) above.
4. Public Disclosure Regarding the Creation and Provision of Anonymized Processed Information
We do not create or provide "anonymized processed information" as defined in Article 2, Paragraph 9 of the "Act on the Protection of Personal Information."
5. Procedures for Disclosure, Correction, etc.
We will accept requests for the disclosure of retained personal data, notification of the purpose of use, correction of personal data if the content is inaccurate, suspension of use, suspension of third-party provision, and disclosure of records of provision to third parties (hereinafter referred to as "disclosure, etc.") from the individual concerned.
(1) Contact Information for Requests for Disclosure, etc.
①Personal Information Consultation Desk
②Please contact us via the inquiry form.
https://roseaupensant.jp/contact/inquiry/
（2）Items to Be Submitted
a) In the case of the individual concerned
・The individual's identification documents (see ※1)
b) In the case of an agent appointed by the individual
・The individual's identification documents (see ※1)
・The agent's identification documents (see ※1)
・Power of attorney (from the individual concerned)
c) In the case of a parental guardian
・The individual's identification documents (see ※1)
・The agent's identification documents (see ※1)
・Documents proving the relationship with the individual
(Family register, residence certificate, residence card)
d) In the case of an adult guardian or a minor guardian
・The individual's identification documents (see ※1)
・The agent's identification documents (see ※1)
・Documents proving the agent's status (certified copy of registration)
※1 The individual's identification documents and the agent's identification documents
Please submit one of the following by mail or as data (photos, etc.).
"A copy of one of the following official photo identification documents: driver's license, passport, residence card, etc." or "Two copies of any of the following official non-photo identification documents: pension book, residence certificate, etc."
・Please mask any sensitive personal information, such as the registered domicile, when submitting documents.
・In the case of phone inquiries, after verifying certain registered information (such as name, date of birth, or ID and password), the representative in charge will perform a callback.
(3) Fees
For the requests mentioned, regarding requests for disclosure and notification of the purpose of use,a fee of1,000 yenper request will be charged. Additionally, if you make a request by mail, the fee will be collected via bank transfer or other methods.
For detailed procedures regarding requests for disclosure and other related matters, please contact the following office.
6. Consultation and Complaints Regarding the Handling of Personal Information
For inquiries regarding consultations or complaints concerning the handling of personal information by our company, please contact the office listed below.
7. Name of the Accredited Personal Information Protection Organization to Which We Belong and the Contact for Resolution of Complaints
None
8. Measures Taken for the Safe Management of Personal Information
To ensure the proper handling of personal information, our company has established regulations related to personal information based on the personal information protection policy in compliance with JIS Q 15001, and operates a personal information protection management system.
To ensure the proper handling of personal information, we have implemented safety management measures from four perspectives: organizational, human, physical, and technical.
9. About Obtaining Country-Specific Access Information
Our website uses the GeoLite2 database from MaxMind to obtain information on visitor access by country. The GeoLite2 data is provided by MaxMind and is available at https://www.maxmind.com.
[Contact for Inquiries Regarding the Content of Publicly Disclosed Personal Information]
Roseau Pensant Co., Ltd. Personal Information Consultation Desk
Telephone: 03-5772-1344
Handling of Personal Information of Job Applicants
Roseau Pensant Inc.
Personal Information Protection Manager
＜Handling of Personal Information＞
Purpose of Use
To be used as materials for recruitment selection and human resource management after hiring.
Third-Party Provision
Except in cases based on laws and regulations, or where there is a risk to the life, health, or property of the individual or the public, we will not provide personal information to others without the individual's consent.
Outsourcing
If all or part of the handling of personal information is outsourced, it will be conducted under our strict management.
Procedures for Disclosure, etc.
If you wish to request notification of the purpose of use, disclosure, correction, addition or deletion of content, suspension of use, erasure, or suspension of third-party provision of the personal information you have submitted, please contact the inquiry window below.
Voluntariness, etc.
The submission of the above documents is voluntary; however, please note that without submission, we will not be able to conduct a proper recruitment selection process. In the event of non-selection, the documents submitted to our company will be responsibly disposed of within six months, and will not be returned. Please be aware of this in advance.
＜Contact Information for Personal Data Handling Inquiries＞
Roseau Pensant Co., Ltd. Personal Information Consultation Desk
Telephone: 03-5772-1344
The inquiry you made
Regarding the Handling of Personal Information
Roseau Pensant Inc.
Personal Information Protection Manager
＜Handling of Personal Information＞
Purpose of Use
For the purpose of contacting you during inquiry responses, etc.
Third-Party Provision
Except in cases based on laws and regulations, or where there is a risk to the life, health, or property of the individual or the public, we will not provide personal information to others without the individual's consent.
Outsourcing
If all or part of the handling of personal information is outsourced, it will be conducted under our strict management.
Procedures for Disclosure, etc.
If you wish to request notification of the purpose of use, disclosure, correction, addition or deletion of content, suspension of use, erasure, or suspension of third-party provision of the personal information you have submitted, please contact the inquiry window below.
Voluntariness, etc.
The submission of the above is voluntary; however, please note that without submission, we will not be able to provide appropriate inquiry response. Additionally, any information provided during the inquiry response will be discarded after the response is completed and will not be returned. Please understand this in advance.
＜Contact Information for Personal Data Handling Inquiries＞
Roseau Pensant Co., Ltd. Personal Information Consultation Desk
Telephone: 03-5772-1344
Related information
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